About DOX Mail

DOX’s Web Mail feature (Outbound only) differs from an ordinary Web mail and provides the following features:

File attachment uploads to DOX instead of being attached to the actual message
Message contains an URL link. Recipient clicks this URL to retrieve the file from DOX
Uploaded file attachments are automatically deleted after certain time period

Sending a DOX mail combines the following 3 actions: 1) upload a file to DOX 2) publish Onetime URL 3) attach URL link to the message.

Unlike Onetime URL, however, you may set authentication to the URL access. There are 3 authentication methods available:

Authentication Method	Description
Password Authentication	Recipient uses the password created by the sender when the message was composed. Suitable for the recipients who do not have DOX accounts. Passwords should be transmitted in a prearranged secure manner. The sender needs to set the password each time he/she sends the message. The default password can be configured.
DOX Authentication	DOX account and password are required for access. There is no need to transmit the password separately. Access trail is also logged.
No Authentication	Authentication is not required. Same as using a normal Onetime URL with file operations.

When “Password Authentication” is chosen, you are advised not to include the password in the message body. URL link and password should be transmitted separately.

You may also modify settings for Read Receipt and Effective Period for the URL.

Term	Description
Read Receipt Mail	Turning this option “Notify” automatically sends a read receipt mail to the sender each time the URL link is accessed.
Effective Period	Specify the number of days the URL link will be available. Effective period can be between 1 to 7 days. File will not be available for download once the effective period expires.
Allowed Open Count	Once the URL is opened the number of times specified here, it can no longer be accessed even if the effective period has not expired. Set an Allowed Open Count between 1 and the maximum. The maximum count can be changed in "Manage/View" under "Misc".

URL link will be invalid when either effective period expires or allowed open count reaches its maximum. The linked file will automatically be deleted from DOX. Set the lower values if the disk space is running low. Administrator can assign the default values to these settings.